Dance Fundraiser

The Dance-a-Thon is not an original idea, but using it as one of your primary fundraisers might be. Kids love it, especially at the middle school and high school level. Whether your group holds many fundraisers throughout the year, or relies on one large fundraiser, this might be a good solution.

A Dance-a-Thon is probably most suited to school fundraising, but it could also be adapted to other groups as well. If you are investigating a Dance-a-Thon for a school fundraiser, a word to the wise, do it early in the school year.

That is, within the first three months of the school year. If you go too late in the year, apathy can set in not only with students, but with the volunteers you’ll need to pull it off.

The main expense for a Dance-a-Thon is the DJ. It’s best not to use live music with a band since you will want to have a variety of music and it’s hard to do that with a live band. Don’t skimp on the DJ!

 Choose one with good references, a large music collection, and good equipment. This will be the primary focus of your event, so don’t cheap it out.

The profits will come from ticket sales and concessions. To make sure your event is well attended, publicity is the key. Publicize the event well in advance, and keep the push on until the day of the Dance-a-Thon.

To make concession sales a big part of your profits, have the good stuff. Give ‘em what they want! Pizza, popcorn, candy, bag chips and not the cheap kind, even fast food brought in from a nearby eatery work best.

Additional profits can also come from having a raffle at the event. Tickets can be pre-sold and sold at the event for prizes that people really want.

Depending on the size and age of your group, small electronics work well. Raffle off a CD player, DVD player, MP3 player, and so on. Local businesses may be willing to donate prizes or sell them to you at cost.

Another way to make sure you get the most profit from your Dance-a-Thon is to sell Shout-Outs for about a dollar. A shout out is a message that is read by the DJ to the crowd between songs.

For example, “Here’s a Shout Out from Kimberly to all her soccer team buddies. Wildcats Rule!”

You’ll need to have slips of paper pre-printed so the Shout Outs can be submitted that include:


Give a few to every teacher about a week before the Dance-a-Thon and ask them to distribute them to deserving students. Once the first few Shout Outs are done, everyone will want a piece of the action. Be sure to have lots of volunteers working the Shout Outs table after that!

One last note about Dance-a-Thons; they can be pretty labor intensive so be sure to line up your volunteers early. One middle school in North Carolina had a Dance-a-Thon and the promise to the volunteers was this:

We hope to make enough money with the Dance-a-Thon that we won’t have to have another major fundraiser for the rest of the school year! That’s right, no wrapping paper, no magazine sales, no selling fruit baskets.

Watch the volunteers clamor to help and watch your groups profits soar.

Fundraising Ideas

Dance Fundraiser

Band Fundraisers

Talk about your hard workers! Band groups are awesome when it
comes to putting forth the effort it takes for fundraising success. The
key is making sure they have the right fundraiser that will leverage
all that energy.

In this article, we’ll consider three band fundraisers that:

  1. Take some effort
  2. Are perfect for medium-sized groups
  3. Produce excellent results

Citrus Fruit

One band fundraiser that fits the easy fundraiser formula is selling
cases of citrus fruit shipped direct from the Florida groves.

Here, the band members use an order-taker brochure to explain
the offering to prospective supporters.

You really need to go door-to-door or sell from a merchant table
to achieve the kind of numbers where you’ll raise substantial
funds. This is perfect for a band group with enough members to
canvass entire neighborhoods by working in pairs.

Customers can choose from Navel Oranges, Tangelos, Tangerines,
Red Grapefruits, and mixed cartons. Order sizes range from
ten pounds all the way up to forty pounds.

A common size is 2/5 of a bushel or 20 pounds. Generally, you
can expect to pay roughly $8 for this size and make a profit of
$4 each. These are rough prices because citrus fruit can vary
in price based on weather patterns and availability.

Citrus fruit is a wintertime offering with availability best
between mid-November through mid-April. There are discounts for
large orders and bonuses for ordering a whole truckload.

Contact Hale Groves for more information:

Hale Groves Fundraising

Christmas Wreaths

Another band fundraiser that’s a good fit is selling Christmas
wreaths via an order-taker brochure.

It’s another late fall fundraiser that takes advantage of a holiday
“must have” decoration.

Since they’re made fresh, you can get an early jump on the
retail stores and conduct your fundraiser as an order taker
before Thanksgiving.

There are a number of offerings in addition to the traditional
door wreath.

Suppliers also offer door swags, mantelpieces, centerpieces,
candle wreath packs, and fresh cut holly. Prices range from $17
up to $50.

Profits are approximately 40% of the selling price on most items, so it
makes a great band fundraiser because the total revenue is high.

It doesn’t take a rocket scientist to see how quickly your band
profits can add up with an aggressive marketing campaign. You
need to set some high goals for each band member, such as ten
sales each before Thanksgiving.

Delivery is easy, with each wreath sealed in a plastic bag to
preserve freshness. Get your orders in early and allow two
weeks minimum for delivery.

One company who has supplied nonprofit organizations since 1954
is Sherwood Forest Farms.

You can check out their offerings at:

Sherwood Farms

Coffee Fundraiser

A third band fundraiser that produces great results is a coffee
sale. Like the other two fundraisers we’ve already discussed,
a large selection of pre-bagged coffee products are sold via an
order-taker brochure.

Your supporters can select from twenty or more flavors. Most
suppliers have small “dollar bags” or the better selling half-
pound package.

Usually, the cost for a half pound of quality coffee is $3, and
the retail price is $5 or $6. You can offer a choice of whole
bean, or ground varieties.

The idea here is to tap into the market for something that
almost every household buys regularly, then expand upon it
with multiple flavors.

Their names conjure up images of a cup of coffee wafting delicious
aromas throughout the kitchen – flavors like Hazelnut, Toasted Almond,
Hawaiian Coconut, Butterscotch, or Morning Glory.

Again, success is best achieved by presenting your offering to
large numbers of prospective supporters. Set up a table at any event
that draws a large crowd. Offer samples from tiny paper cups.
Get the word out to as many people as you can.

A good supplier of high-quality blends is

Boston’s Best Coffee.

Your band group works hard. Make sure you pick a band fundraiser
that works just as hard by being impossible to resist.

School Fundraising Ideas

Band Fundraisers